ChatGPT Could Replace Half Your Admin Stack

TLDR: ChatGPT now supports real-time screen sharing and live video analysis. That means you can use AI to watch your workflows, interpret documents on-screen, and respond like a human would. If you run a service business, this shifts AI from a passive assistant to a hands-on operator—able to do tasks across tabs, calls, and content. And we show clients exactly how to use it.

 
What Just Happened: ChatGPT Went Multimodal (And What That Means)

Until now, most AI tools have relied on text prompts. You ask a question, get an answer. Basic, useful, but limited.

That’s changed. OpenAI just gave ChatGPT the ability to work multimodally—meaning it can take in different types of input at once: screen activity, live video, images, and voice. It doesn’t just read text. It sees, listens, and interprets what’s happening right now.

This is a leap. Not because it looks cool in a demo. Because it unlocks entirely new use cases inside your business.

 
What This Means for Real Work

Here’s what most service teams juggle daily:

• Switching between tabs to pull info from five tools
  
• Explaining what’s on screen during remote support or training
  
• Reviewing visual documents (dashboards, scanned PDFs, charts)
  
• Sharing context on-the-fly in client meetings
  

Now imagine ChatGPT sitting beside you, watching your screen, and helping in real time:

• Spotting errors in a spreadsheet you’re scrolling through
  
• Suggesting next steps based on what’s on your screen
  
• Summarising what’s happening in a Zoom call
  
• Interpreting a chart or policy PDF you’re showing

This isn’t some future fantasy. It’s already rolling out.

From Assistant to Operator: Why This Change Matters

Before this update, ChatGPT was reactive. It could only respond to what you typed. Now it can initiate action based on what it sees and hears.

For example:

• You're reviewing contracts on a video call. ChatGPT can extract risks, flag inconsistent clauses, and suggest edits as you scroll.
  
• You’re training a new hire. It can observe the workflow and document SOPs automatically based on what you do on screen.
  
• You’re troubleshooting a process. ChatGPT can interpret dashboards, spot anomalies, and recommend fixes—in real time.
  
• That’s not an assistant. That’s a junior team member who works across formats and context.

Why Most Businesses Will Still Miss the Opportunity

Because the tech isn't the hard part. It’s knowing how to frame the task, what to show it, when to prompt it, and where to hand things over to a human.

That’s what we do at AI Strategy Consulting:

• We show you where multimodal AI saves time
  
• We design workflows around your real service work
  
• We help your team adopt it without panic or jargon
  
• We don’t sell the tool. We make sure it actually works for you.

Real Example: Policy Review on Screen

One of our clients handles policy documents for aged care compliance. They used to manually copy policy text into ChatGPT to get summaries or risk notes.

Now, with screen share active, ChatGPT:

• Watches them scroll the document
  
• Flags critical clauses
  
• Auto-generates notes based on the screen content
  
• Suggests missing compliance language in real time
  

No text pasted. No reformatting. Just faster output in the moment the work is happening. They didn’t need to switch apps or redo the process. They just turned on a new mode.

The Small Shift That Changes Output

Multimodal tools don’t mean you throw out your systems.
They mean you start using AI inside the real workflow, not beside it. That’s the difference. You don’t need to understand all the tech. You need to understand where the hours are going and how this could save them.

If your team is still bouncing between tabs and pasting text into AI tools, we’ll show you a better way.

Start with our AI Automation & Implementation we put in play the tools that actually reduce your workload with using these features.

FAQs

Q: What does "multimodal" actually mean?
A: It means ChatGPT can take in more than just typed text—it can also see your screen, hear audio, watch videos, and process images all at once.

Q: Do I need to install anything?
A: No. Screen sharing and live analysis are now part of ChatGPT’s built-in tools (with the right tier). We help clients enable and use them properly.

Q: Isn’t that a security risk?
A: Not if done right. We help you configure it for privacy, turn off unnecessary access, and keep sensitive data protected.

Q: Can this work in a team setting?
A: Yes. We’ve built systems where AI observes training calls, writes follow-up notes, and even updates SOPs automatically based on screen activity.