AI Tools You Should Be Using (Part 1)

There are thousands of AI tools out there.

Most of them? Built for people who have time to play.

But if you run a services business: law, finance, education, consulting, travel, you don't need tools for fun. You need tools that cut time, improve communication, and keep you present for clients and teams.

That’s what this list is.

No fluff. No gimmicks. Just AI tools that actually help you stay visible, work faster, and keep your quality up without burning out.

They’re not built for engineers. They’re built for people doing real work: presenting, pitching, delivering, and communicating.

The most valuable shift happening right now isn’t full automation. It’s how AI quietly improves how we work and how often we can show up with value.

Writing clearer.

Publishing more.

Responding faster.

Getting things out the door without a week of back-and-forth.

That’s where these tools sit.

This is Part 1 of your short stack: the tools I recommend to clients who want business-ready, no-code, commercially useful AI without hiring a product team.

1. NewOaks.ai helps you centralise your operations with AI—automating tasks, cleaning up processes, and giving you a platform that scales with you. Ideal if you’re managing a lot of moving parts and want one home for ops, content, and systems. It’s especially helpful if you run a lean team and need your tech stack to do more, not just cost more.
2. MagicMail takes the blank page out of your day. It turns your bullet points into smart, on-brand emails—so you stay in touch without getting stuck on what to say. It’s the kind of tool that quietly lifts your communication consistency across the board.
3. Linguix isn’t flashy, but it’s the sort of thing that sharpens your daily writing. It corrects grammar, tightens tone, and gives you peace of mind when hitting send. If you run a business where reputation rides on clear communication, it earns its keep fast.
4. Twig AI is for internal knowledge sharing—so you don’t lose hours searching for that one doc, answer, or client template. If you work in a growing team and want a smarter way to remember what you already know, it’s worth using.
5. Rabbit Holes AI is a research assistant that helps you learn fast and go deep. You give it a topic, it gives you a guided path. For client-facing experts—advisors, strategists, consultants—it saves time and makes your thinking sharper.
6. SuperPodcast.ai is podcasting without the pain. Record your thoughts, and it handles the editing, structuring, and production side. It’s a fast way to show up with authority if you want to grow a loyal client base through voice.
7. Reword AI helps you sound better, faster. It takes rough drafts and refines them—without turning everything into generic AI-speak. If you write reports, newsletters, or sales material, it speeds up the path from idea to asset.
8. Typeset AI helps you package and publish professionally—especially for those building reports, presentations, or knowledge products. It automates the layout, formatting, and styling, so your work lands with polish.
9. Pykaso is for visual content. Whether it’s a LinkedIn graphic, email header, or internal deck—this tool helps you get it done without needing a designer. Great if you want to stay fast and still look good.
10. RetroDiffusion brings a nostalgic style to modern content. If your brand has a retro aesthetic or you just want to stand out visually, this is a tool that gives your content more personality with minimal effort.
11. Flick Social is a content scheduler and optimiser that actually helps you write. It doesn’t just help you plan posts—it helps you get better at writing them. If social presence matters for your pipeline, this one saves time and builds quality.
12. Topical AI is a marketing tool that makes sure your content is aligned with what your audience is searching for now, not three months ago. It gives you a tighter focus on what’s timely, not just what’s generic.
13. ManyChat lets you automate conversation on your channels without sounding robotic. It’s a lightweight way to create engagement loops through DMs, landing pages, or site bots. Very handy for client onboarding or lead capture.
14. Brand24 helps you listen. You’ll see who’s talking about you, what’s being said, and how sentiment is tracking. It’s like an early warning system for reputation—useful for agencies, advisors, or anyone building public trust.

This is just Part 1 of the stack, but it’s enough to improve how you write, publish, share, and respond. These tools aren’t magic. But they’re smart, reliable, and built to support the work you already do.

The commercial value?
More output, more consistency, fewer hours wasted.

The operational value?
Less friction. More signal. Fewer blind spots.

If you want help picking the right tools I’ve got something for you.

We run fast, practical sessions to match you with no-code and low-code AI tools based on your real workflows.

Fit-for-purpose tools.
Mapped to real business tasks.
Rolled out with you—not dumped on you.

Book a no-code AI tools session
→ We’ll help you build your AI stack.
→ You’ll get clarity and a rollout plan.
→ No product team needed.